Procurement procedures
All diamond parcels offered by sellers will be evaluated by the in-house expert buyer and an offer will be made for the parcel.
The purchase of the stones may occur after successful agreement in negotiations with the seller for the price which will be done in the presence of a government representative to ensure transparency of the purchase.
The purchased stones will be properly documented on standard forms detailing all the information necessary for the Kimberley Certification and for export and record purposes.
Funds will be requested from the cashier against the provision of a preformatted receipt from the expert buyer for the purchase. A purchase order will be signed and by both the expert buyer and the seller and will constitute an invoice.
The stones will be exchanged with the seller with cash received from the cashier. The stones will be immediately be rechecked by the operations manager and sealed before being locked in the safe, and signed for by the operations manager and the financial manager.
Stones will be presented to ministry for their valuation in order to determine the value for export and payment of export duty.
The export documentation will be completed and relevant certification obtained.
Stones will be turned over to Brinks for transport to our International buyer.